Office Clerk
Belleville,
Canada
At McInroy Solutions Inc, we are dedicated to providing homeowners with expert crawlspace and basement maintenance services, ensuring that their homes remain safe, dry, and structurally sound. Our services range from waterproofing and mold remediation to insulation and crawlspace encapsulation. As a growing company, we are looking for an organized and detail-oriented Administrative Officer to join our team and help keep our operations running smoothly.
The Administrative Officer is a key support role, responsible for a wide range of administrative, accounting, and payroll tasks. You will assist in managing day-to-day office operations, including customer inquiries, scheduling, data entry, and document management, while also handling important bookkeeping and payroll duties. This is a critical role in ensuring that the company operates smoothly and efficiently. If you are a highly organized individual with a strong eye for detail and an interest in accounting and finance, we encourage you to apply.
This position is both creative and rigorous by nature you need to think
outside the box. We expect the candidate to be proactive and have a "get it done"
spirit. To be successful, you will have solid solving problem skills.
Responsibilities
- General Office Administration
- Answering and direct incoming calls, responding to customer inquiries and assisting with service scheduling
- Maintain an organized filing system for customer contracts, invoices, service records and internal documents
- Prepare and send quotations, invoices and payment receipt to customers ensuring accuracy and timeliness
- Track payments and follow up on overdue invoices
- Record daily financial transactions and reconcile accounts to ensure accuracy
- Process payroll for all employees, ensuring accurate calculation of wages, overtime and deductions
- Maintain payroll records and ensure compliance with local, state and federal tax regulations
- Assist in Hiring and Onboarding new employee and ensuring necessary documentation is completed
- Perform additional tasks as assigned
Qualifications/Experience
- Bachelor Degree or Higher (A degree in Business Administration, Accounting or related field is a plus)
- Minimum 3 years of experience in an administrative support role
- Previous experience in Accounting and Financial Management, Payroll Management, Data Entry and Record Keeping, Tax Filing and Compliance
- Previous experience in home services, construction or maintenance-related business
- Canadian Citizen/Valid work permit for Canada
Skills
- Strong organizational and multi-tasking skills with the ability to manage multiple tasks and deadlines.
- Excellent written and verbal communication skills
- Strong proficiency with accounting and CRM softwares (Quickbooks, Odoo and Jobber)
- Advanced Proficiency with Microsoft Office Suite (Excel, Word)
- Attention to detail and ability to handle financial data accurately and confidentially.
- Strong problem-solving skills and ability to work independently as a part of a team
- Strong analytical skills
What's great in the job?
- Great team of smart people, in a friendly and open culture
- No dumb managers, no stupid tools to use, no rigid working hours
- No waste of time in enterprise processes, real responsibilities and autonomy
- Expand your knowledge of various business industries
- Create content that will help our users on a daily basis
- Real responsibilities and challenges in a fast evolving company
Our Product
What We Offer
Each employee has a chance to see the impact of his work.
You can make a real contribution to the success of the company.
Several activities are often organized all over the year, such as weekly
sports sessions, team building events, monthly drink, and much more
Perks
A full-time position
Attractive salary package.
Trainings
12 days / year, including
6 of your choice.
Sport Activity
Play any sport with colleagues,
the bill is covered.
Eat & Drink
Fruit, coffee and
snacks provided.
